Click here to download and print a Correction of Error application form.
It is important to remember that not all errors may be amended by a correction of error. In instances when there is not enough evidence to support a correction a Deed Poll may be advised.
When inspecting your certificate if you noticed an error on the document do not panic! Simply take the certificate to the Registrar General’s Department, where the birth records used to produce the certificate will be examined. These birth records are the original records that were signed at the time of registration. The Registrar General’s Department inspects the records, if after that time it is noticed that the error made was clerical then the certificates would be corrected at no extra cost to you.
In the case where the record reflects the error then this is treated as an error of fact, which means an error made at the time of registration. The RGD will then issue a letter to the customer advising of a correction of error. The letter is usually accompanied by a set a forms to effect the correction.
How to do a Correction of Error
Individuals carrying out a correction of error must first obtain a Correction of error application form. Click here for a copy of the from. The application form includes one (1) joint statutory declaration, which must be signed by two persons. The statutory declaration may be completed by the person whose name or particulars is being corrected, a parent or relative having knowledge of the birth and or anyone at least ten (10) years older having knowledge of the birth. Special arrangements can be made where this is not possible.
Please note that the declaration must be signed in the presence of a Justice of the Peace or a Notary Public. To complete the procedure you are required to present a baptismal or christening record, school record signed by current principal of first primary or preparatory school attended, list of mother’s children in order of birth, place and date of birth for each.
The completed forms should be submitted to any of the ten Registrar General’s Offices where the forms will be checked. If the forms are completed correctly then the parents should pay the appropriate fees. They will then be given an appointment date for an interview at the Registrar General’s Department.
The Interview Process
In order for the procedure to be completed quickly and with ease you are advised to take along one of your declarants to the interview. You must also take along supporting documents such as; immunization cards, marriage certificates, birth record of the person whose particulars is being corrected and original baptismal record. Finally, give the interviewer as much information as possible that will help him or her to verify that an error of fact was indeed made. Remember the RGD is seeking evidence to make the change.